Duties and Responsibilities
Support in the formulation of Programme Strategies :
Collect and present background information for the preparation of effective application of RBM tools;
Provide programme and administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
Assemble briefing materials and prepare power-point and other presentations for the programme unit;
Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
Programme Management Support :
Support the Programme Team in the implementation of the control mechanisms for development projects through monitoring of budget preparation and modifications;
Create projects in Atlas, prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project;
Support the Programme Team in the financial management of Programmes;
Provide guidance to the executing agencies on routine implementation of projects, tracking use of financial resources;
Provide necessary information for the audit of programmes / projects and support implementation of audit recommendations;
Organize, compile and process information from donors, Regional Office, and programme team, as inputs to various databases and documents;
Support the Programme team in the tracking and reporting on mobilized resources.
Administrative and Financial Management Support to the Programme Unit :
Review of Financial Reports; preparation of non-PO vouchers for development projects;
Ensure maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed;
transactions are correctly recorded and posted in Atlas;
Take timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
Create requisitions in Atlas for development projects registers of goods receipt in Atlas;
Make budget check for requisitions, POs and vouchers;
Prepare cost sharing, and trust fund agreements, follow up on contributions within the CO resource mobilization efforts;
Assist in the preparation of cost-recovery bills in Atlas by elaboration and implementation of the income tracking system and follow up on cost recovery.
Facilitation of Knowledge Building and Knowledge Sharing :
Support synthesis of lessons learnt and best practices related to programme management;
Support synthesis of lessons learned and best practices in programme finance;
Sound contributions to knowledge networks and communities of practice;
Support organization of training for the office staff and partners on programme and operations related issues.
Completion of secondary education is required;
Undergraduate degree is desirable.
Experience required :
A minimum of 6 years of programme and / or administrative experience preferably in a large or international corporation or organization;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
Fluency in English and Portuguese.