Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination.
And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for and respond to crises and adversity.
We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Responsible for ensuring that Finance is Audit Ready at all times;
Participate in the annual budget preparation process by completing tasks which are assigned by the Finance Manager;
Monitor budget versus expenditure for the country;
Prepare weekly and monthly consolidated country cash forecasts and submit to the Finance Manager;
Follow up on all intercompany charges to ensure they are properly authorized and passed to relevant offices timely;
Perform and review accurate postings in the corporate financial system, i.e. SAP and ensure monthly exports are submitted timely.
Review all program area monthly financial reports for correctness and give feedback.
Carry out oversight of Program area Finance teams, including internal controls check
Provide training on corporate finance systems to all finance staff.
Provide / facilitate staff training in Plan Policies and finance procedures
Provide / facilitate Community & Partner training in Financial management
Follow up on financial Audit Action List from audits, NO field visit recommendations, Risk & Compliance Audits and Finance related Risk Actions
Visit all Program Area and field offices to ensure they comply with Plan policies and procedures
Visit partners and assess conformity with Plan systems
Review of Payment / Journal voucher packages and ensure they are in line with Plan procedures / controls before approvals by management.
Ensure that all approved POs received from the PO point person is correctly linked in the SAP in a timely manner (to avoid delay of implementation & payments), with all grant account lines attached to the relevant GAD / FAD
Review list of all outstanding advances, and follow-up for prompt liquidation.
Review of monthly Bank & Receipts Reconciliations for all Plan Accounts
Ensure that all payments are effected within the internal timelines after receipt of complete payment documentation
Assure that all monthly accruals are duly registered in the SAP before month end closure
Prepare accurately and timely the Year-end Schedules for Finance Manager’s review
Ensure schedules for all balance sheet items are reviewed and dealt with as appropriate (accruals, payables and prepayments)
Ensure payroll system is reconciled with the General ledger on monthly bases
Ensure depreciation is managed properly liaise with Grants Accountant for proper changing of the same to various projects
Supervise charging of staff costs and apportioned costs to various projects as per cost recovery procedure
Any other task that may be assigned
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) is fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility.
This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Technical expertise, skills and knowledge
Bachelor’s Degree in Accounting
5 years’ experience in a similar role working in a computerized accounting office in an NGO set up.
Strong experience in working with donor funded projects e.g USAID, CIDA, EU, etc;
Strong Analytical skills
Ability to work well with others under deadline situations and respond to changes in priorities
Ability to interpret and work in accordance with laid down procedures.
Excellent interpersonal skills
Proficient in computer skills and use of relevant software and other applications, e.g. word processing, spreadsheet, word, internet
Desirable : Knowledge of using SAP