KEY RESPONSIBILITIES :
Strategic Financial Planning and Management :
Support the Consortium Manager and Sector Managers in the development of budgets for grant submissions in line with donor expectations as well as appropriate closure processes and provide budget information to all field / program offices pertaining to CAL projection.
Prepare on monthly basis Cash Flow Analysis for Dfid, OFDA and all HEA projects and submit to Finance Director for approval and subsequent funding.
Update and reconcile MyPbas for Dfid, OFDA and all HEA projects on monthly basis to ensure the projects have enough budget commitment through working with the Support Office and National Office finance department.
Prepare and submit high quality financial reports to the support office for review and approval before submission to Dfid, such reports include but not limited to Quarterly Financial Report, Quarterly Pipeline Analysis and Annual Expenditure Analysis.
Manage cash-flows, forecasting and funding processes for the Grant.
Participate in Project Senior Management meeting on monthly basis and regular meetings with the Grants Management Team.
Participate in annual review and planning workshop and working with finance group on key strategic issues of the grant such as annual budgeting, burn rates and other detailed financial analysis.
Ensure that grant financial tracking / monitoring systems are established and maintained to comply with donor requirements and WVI policies, continuously seek accuracy, efficiency and effectiveness in all areas of grant accounting and regularly evaluate the internal control systems that support grant accounting needs.
Financial Accountability and Reporting :
Classify the operating budget with WV Analysis codes and post it in Sun Systems 6 database on annual basis and make adjustments based on Detailed Implementation Plan (DIP) when necessary.
Review and update grant coding in Sun system and vouchers to ensure compliance with FFM and donor requirements.
Review and approve all grant journal entries to correct errors in grant finance report and also review all project interface against coding before posting in Sun6 on weekly basis.
Prepare and submit high quality financial reports for the donor, such as but not limited to Quarterly Financial Report, Quarterly Pipeline Analysis, Annual Expenditure Analysis and Burn Rates.
Prepare and send on quarterly basis Batch Screening Financial Reports to Global Grants Compliance Unit (GGCU).
Monitor and review actual grant expenditures against approved donor line items on a monthly basis; alert management of any irregularities and make recommendations concerning the re-negotiation or approved grant line items with the donor where appropriate.
Review the financial reports with project management on monthly basis and submit the FFR review minutes on database.
Risk Management and Control :
Provide leadership and guidance during external independent and internal audits on yearly basis and on responses to findings and ensure implementation of all audit recommendations.
Extract Accounting listings on monthly basis and review and make adjustments where necessary.
Ensure screening of vendors and batch processing is completed before contracting vendors to provide service to the grant and all HEA projects.
Provide oversight for sub-grantee financial operations, including assessment of financial and accounting capacity, as well as mentoring and capacity building of sub-grantee finance staff.
Review sub-grantee financial reports and provide support as needed.
Ensure that signed sub-grant agreements are understood and adhered to by sub-grantee finance staff and that sub-grantee expenditures are in accordance with the approved budget and in compliance with donor regulations.
Establish and coordinate a Finance working group with the sub-grantees and ensure that this group meets monthly to go through financial expenditure analysis.
Provide leadership on monthly Labour Distribution Report reconciliations and approve corrective adjustments on payroll journals on monthly basis.
Implement and manage the grant tracking / monitoring system, ensuring all relevant grant information is accessible on a timely basis and properly summarized for rapid managerial decision-making.
Review and enhance the internal audit standards used for government grants. Review the audit management responses for grant / non-sponsorship from Internal Audit and support the emergency response Finance / Grant Officers to follow up responses accordingly.
Review the design for all emergency response grants financial reports in SunSystems / Vision Executive to achieve accuracy and efficiency of grant reporting and ensure timely posting to the FFR database.
Capacity Building :
Assess capacity gaps and training needs for all sub-grants and grant staff, working in collaboration with P&C team.
Develop and conduct grant management and compliance training and orientation for all emergency response grant related staff including the Sector / Operations / Project Managers and all accounting staff involved in grants.
Interpret the Grant Financial Reports to non-finance grant staff so that they understand the impact of project implementation.
Provide the summary report of project expenses for grant / non-sponsorship projects to Sector / Project Managers as well as Finance Director and Response Manager to monitor the spending against the budget.
Design a performance monitoring / management standard for emergency response finance team to compliment the training process, inform performance evaluations, promotion decisions and ensure that CAL allocation methodology is understood by the emergency response Finance Officers and the Internal Auditors.
Leadership and Management :
Working closely with National Office Finance, take leadership of PBAS requests, adjustments and reconciliations on monthly basis and advice the Consortium Manager.
Participate in grant senior management meetings and specific strategic meetings held with donor review teams, Support Office core team and any other meetings.
Provide technical guidance to the Grant Accountants to ensure compliance with donor regulations and WV Field Financial Manual.
Conduct performance appraisal as well as development plans for the Grant Accountants under Dfid and HEA projects.
Participate in daily devotions and support spiritual development of grant team. Review, monitor, establish and mainstream CAL allocations throughout WV Mozambique emergency response with a specific focus on its implications to existing and future grants.
KNOWLEDGE, SKILLS & ABILITIES :
The incumbent should have at least a bachelor’s degree in Accounting, Finance or any finance related degree .and at least five years senior level accounting experience.
Minimum five years experience of which two years must be in grant accounting preferably with DFID, OFDA, FFP, USAID and other government grant.
World Vision experience is preferred.
Certified Public Accountant (CPA) or Chartered Accountant would be desirable.
Knowledge of Sun Systems, Vision, CAL Allocation Methodology and other computer related financial / accounting system and budgeting is necessary.
Must be a good problem solver, analytical, creative, and innovative.
Must have a good command of the English and Portuguese Language, both written and spoken.
Cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina.
Must demonstrate capacity to function well in a team and contribute effectively to team efforts.
Commitment to World Vision Core Values and Mission Statement and participation in devotions.
Ability to exhibit exemplary lifestyle as interpreted in specific local cultural context.
Demonstrated leadership ability.
English and Portuguese.
Work Environment / Travel :
The position requires ability and willingness to travel domestically